The eSOURCE-READINESS ASSESSMENT TOOL (eSRA)

The tool contains questions based on regulations and regulatory agency guidelines for clinical research data sources and should be used to evaluate the suitability of an Investigator Site computerized system to provide data for clinical trials. An eClinical Forum team, comprised of CRAs and Data Managers from different clinical research sponsor organizations and CROs and representatives from sites, has produced the "eSource-Readiness Assessment", otherwise known as "eSRA" for sites to perform a self-assessment of their computerized system's ability to be compliant with clinical research regulations.

Clinical research draws on a combination of data collected during a clinical trial and historical medical information relating to the research subject(s). Many of the data points needed for clinical research are originating in Electronic Health Record Systems, making them "eSource" for clinical research. Even if these data points are not used directly from the site's healthcare system, but are re-entered into a Sponsor's system for a clinical trial, the source of the information (the healthcare system) must still be confirmed as compliant with standards set forth in clinical research regulations and applicable guidance documents.

The eSRA Questionnaire Version 2024 can be downloaded as part of the eSRA Handbook below.  (This version incorporates changes based on the EMA Guideline on computerised systems and electronic data in clinical trials.)

Notice to those intending to include eSRA in their own materials: Copyrighted by the eClinical Forum 2024. The eClinical Forum keeps all rights of this material. Please see the License for Fair Use in the eSRA Handbook and “Implementing eSRA” Guide. We welcome eSRA to be used in other formats, however, it is required that eSRA text be used exactly, that all eSRA questions are included, that your use of eSRA is updated when eCF eSRA is updated, and that eClinical Forum is notified in writing and credited. By using these materials, you acknowledge the terms and conditions for use.  The eClinical Forum is only responsible for the eSRA materials as distributed via the eClinical Forum website. If using the eCF form, downloaded from this website, in it's original format, there is no need to notify eCF.

Stay Current!!

As new regulations are released or updated, the eClinical Forum will evaluate if the eSRA questions should be updated. To be notified of future releases of the eSRA Questionnaire, please send an email to eSRA@eClinicalForum.org. Your email address will not be used for purposes other than to inform you of updates to eSRA.

Sponsors & CROS -- Please take our very brief survey regarding how you are using eSRA.  This will help us improve eSRA. Survey link: eCF eSRA Survey (eclinicalforum.org) THANK YOU!!!

Do we keep a list of sites that have completed eSRAs?

We have frequently been asked if we can provide a list of which sites have already completed an eSRA. Due to privacy laws in different countries, eClinical Forum does not keep such a list. We supply the eSRA questionnaire, free of charge, to anyone who wants to use it. We encourage sponsors to keep a list for themselves of which sites they have received a completed eSRA from. We encourage sites to store their completed eSRA in a central location (such as their IT department) so that other groups within the same organization / using the same electronic healthcare system, can use the completed eSRA as a basis to complete their own eSRA.

eSRA RESOURCES – Scroll to see all resources

eCF Views & News

Published on 17 March 2026

eCF Views & News

March 2026

eCF Views: 

Whats new in the world of clinical research? Any topics you are you currently discussing, or questions that are keeping you up at night?  Share them with your fellow eCF members on our eCF Discussion Forum

 

 

 

1. SAVE THE DATE: Joint FDA/MHRA/Health Canada GCP Symposium — June 2026

The triennial joint regulatory symposium returns 2–4 June 2026, with FDA, MHRA, and Health Canada examining ICH E6(R3) implementation, the cultural shift from compliance-driven to quality-focused trial conduct, bioequivalence, and pharmacovigilance. This is one of the most substantive opportunities to hear directly from inspectors across three major jurisdictions — insights from the 2024 edition on quality-by-design, sponsor oversight, and data governance have since been published in Clinical Pharmacology & Therapeutics. For GCP auditors and eClinical professionals, this one is worth the diary entry. 🔗 Regulatory Perspectives in GCP, Bioequivalence and GPvP — FDA Event Page | 2024 Symposium Summary — Clin Pharmacol Ther, Wiley (2025)

2. ICH E6(R3) in Practice: What GCP Now Actually Requires

Published in Clinical Researcher (ACRP, February 2026), a detailed analysis of the FDA's E6(R3) guidance confirms that the updated standard requires sponsors to ensure personnel at CROs, sites, and service providers are all trained on GCP practices, trial protocols, and their specific roles - a new and explicit requirement for research sites. For QA professionals, this is a vendor oversight and audit finding waiting to happen. Training documentation chains now extend well beyond the sponsor's own organisation. 🔗 Galio H. Clinical Researcher, Vol. 40, Issue 1, February 2026. ACRP

3. AI in Drug Development: FDA Guidance Under the Microscope

A critical review published in the Journal of Chemistry (Wiley, February 2026) identifies a significant gap in the FDA's AI guidance framework: AI systems used across multiple phases of development - from target identification through clinical trial design - create regulatory ambiguity that the current guidance leaves unresolved. Compared to EMA's broader lifecycle approach, the FDA's narrower scope risks divergent requirements for globally operating sponsors, worth monitoring as both agencies move toward binding guidance. 🔗 Niazi S et al. Journal of Chemistry 2026. DOI: 10.1155/joch/5202999

4. GAMP 5 & E6(R3): Vendor Computerised Systems Now Firmly in the Audit Frame

The January/February 2026 issue of ISPE Pharmaceutical Engineering highlights that regulatory audits are increasingly targeting service providers, particularly where computerised systems manage essential documentation or trial-critical processes, and that SOPs must do more than simply exist on paper, they must reflect ISPE GAMP 5 Second Edition as current industry best practice. The practical implication for eClinical vendors is blunt: outdated validation documentation is now an audit liability shared with the sponsor, and qualification frameworks need to reflect this. 🔗 ISPE Pharmaceutical Engineering, January/February 2026 (Paywall)

These articles are not endorsed by the eCF and dont necessarily represent our own views

 

eCF News:

  • Are you curious about Audit Trail Review and its real-world implications? After last month’s public release of the industry position paper "Strategies for implementing Audit Trail Review“, the eCF Audit Trail Review team is presenting a public webinar on Thursday, March 19, at 1:00 pm UTC, to walk through the paper’s key ideas and implementation approach. This webinar is accessible to both eCF members and the general public -  this is a great opportunity to get some insights both into current developments in Audit Trail Review and the eClinical Forum!! Sign up

  • Registration for the 2026 Spring Workshops are now open! Don’t forget to register for this year’s spring workshops - both the Europe and APAC workshop are available for remote participation. A Workshop Agenda will follow soon. If you aren’t sure about your company’s seat availability or representative, please contact  jana.summa@eclinicalforum.org

    • APAC/Hybrid:  Hosted by Novartis in Tokyo, Japan on April 2-3.  Sign up 

    • Europe/ Hybrid: Hosted by Servier outside of Paris on April 14-16 (this will be livestreamed as well). Sign up 

    • Americas: Hosted by YPrime outside of Philadelphia, PA on April 28-30. Sign up 

  • We are still looking for exciting, innovative workshop topics for our Spring Workshops, especially in the field of AI in Clinical Research. If you have suggestions and ideas, contact one of our facilitators below! (Sean Higashio for APAC, Tom Haag for Americas, Jana Summa for Europe)

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Author: Jana Summa

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