The ESOURCE READINESS ASSESSMENT TOOL (eSRA)

The tool contains questions based on regulations and regulatory agency guidelines for clinical research data sources and should be used to evaluate the suitability of an Investigator Site computerized system to provide data for clinical trials.

Clinical research draws on a combination of data collected during a clinical trial and historical medical information relating to the research subject(s). Many of the data points needed for clinical research are originating in Electronic Health Record Systems, making them "eSource" for clinical research. Even if these data points are not used directly from the site's healthcare system, but are re-entered into a Sponsor's system for a clinical trial, the source of the information (the healthcare system) must still be confirmed as compliant with standards set forth in clinical research regulations and applicable guidance documents.

An eClinical Forum team, comprised of CRAs and Data Managers from different clinical research sponsor organizations and CROs and representatives from sites, has produced the "eSource-Readiness Assessment", otherwise known as "eSRA" for sites to perform a self-assessment of their computerized system's ability to be compliant with clinical research regulations.

The eSRA Questionnaire Version 2021 can be downloaded as part of the eSRA Handbook below.

Stay Current!!

As new regulations are released or updated, the eClinical Forum will evaluate if the eSRA questions should be updated. To be notified of future releases of the eSRA Questionnaire, please send an email to eSRA@eClinicalForum.org. Your email address will not be used for purposes other than to inform you of updates to eSRA.

Sponsors -- We would like to know which sponsors are using eSRA, either a) as a direct download from our site, or b) as a basis for their own site-system assessment questionnaire. Please contact us at eSRA@eClinicalForum.org. Thank you!

Do we keep a list of sites that have completed eSRAs?

We have frequently been asked if we can provide a list of which sites have already completed an eSRA. Due to privacy laws in different countries, eClinical Forum does not keep such a list. We supply the eSRA questionnaire, free of charge, to anyone who wants to use it. We encourage sponsors to keep a list for themselves of which sites they have received a completed eSRA from. We encourage sites to store their completed eSRA in a central location (such as their IT department) so that other groups within the same organization / using the same electronic healthcare system, can use the completed eSRA as a basis to complete their own eSRA.

eSRA Resources

eSRA was used in a Japanese research paper on data quality of medical information systems

Published on 26 August 2021

eSRA was used in a Japanese research paper on data quality of medical information systems

Japan Society for Medical Informatics

Professor Yokoi of the Medical Information Department of Kagawa University Hospital, who is well-known in the field of medical information, Associate Professor Dr. Tanigawa, and Dr. Aoyagi, Director of National Cancer Center East Hospital, and eClinical Forum have been conducting research to evaluate the data quality of electronic records requirements in Japan Ministry of Health, Labour and Welfare's "Guideline on security management for medical information systems",  against pharmaceutical regulations and guidelines on computerized systems, using eClinical Forum’s eSource Readiness Assessment (eSRA), and to discuss the identified gaps.  The research result is published in an article of Medical Informatics Vol. 41 No. 3 of the Japan Society for Medical Informatics: The Pharmaceutical Regulatory Compliance of Electronic Records in Medical Information Systems―Quality Managements for Computerized System.

医療情報の分野でご高名な香川大学医学部附属病院医療情報部の横井教授をはじめ、谷川特命准教授、国立がんセンター東病院の青柳室長とともに、厚生労働省の「医療情報システムの安全管理に関するガイドライン」で求められている医療情報システムの電磁的記録のデータ品質を、eClinical Forum のeSRA(注) を用いて,医薬品等の承認申請に係るコンピュータ化システムに対して適用される薬事規制およびガイドラインに照らして分析し、その結果を考察する研究を進めてきましたが、このたびその成果が日本医療情報学会の医療情報学 Vol. 41 No. 3 の解説記事 「医療情報システム」における電磁的記録の薬事利用への対応 ―コンピュータ化システムの品質マネジメント―」に掲載されました。

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